Content Management

Create, edit, hide, and delete Collections

Organize community Spaces by grouping them under Collections. Learn how to create, edit, hide, and delete a collection.

With a community full of different Spaces, it can be helpful to categorize them within folders. This is where Admins can utilize Collections: a group of Spaces collected into one place that allows Admins to organize and manage Spaces within the left sidebar.

In this article, learn how to create and edit Collections to set up an organized structure for the community!

Create a New Collection

After creating Spaces, Collections are a helpful way to organize them

. Members can also click on the Collections’ name to view all the Spaces within it.

âť—Note: Only admins can create and edit a Collection

Learn how to create a Collection:

  1. Login with your admin account > navigate to the top header > click on your profile image > access the Administration

  2. Access the Design Studio on the left, select the Spaces tab > click on + Add Collection

  3. Complete the following and click on the Create button

a. Pick a Name for the Collection. The name will show up on the left menu.

b. Add a Description for the Collection. The description will be displayed when you click on the collection.

âť—Important note: Collections are not visible if a member does not have access to any of its Spaces.

Edit a Collection

Make changes to the Collection’s Name and Description.

  1. Login with your admin account > navigate to the top header > click on your profile image > access the Administration

  2. Access the Design Studio on the left, select the Spaces tab > Find the Collection to edit > Click [...] to the right of the Collection name > Edit Collection

  3. From the Edit Collection modal, make any changes to the Collection Name and/or Description > click on the Update button.

Delete a Collection

Delete a Collection and all the spaces and posts under it.

First, all Spaces within a Collection must be deleted before deleting the Collection. ❗Important Note: This action is not reversible and you won’t be able to access the posts from the deleted spaces.

  1. Login with your admin account > navigate to the top header > click on your profile image > access the Administration

  2. Access the Design Studio on the left, select the Spaces tab > Find the Collection to delete > Click [...] to the right of the Collection name > Remove Collection

Organize listing order of Spaces under each Collection

Admins can organize the listing order of the spaces under each Collection.

  1. Login with your admin account > navigate to the top header > click on your profile image > access the Administration

  2. Access the Design Studio on the left, select the Spaces tab > Find the Collection to organize > Click [...] to the right of the Collection name > Organize

  3. Drag and drop the Spaces to adjust the order of Space inside that Collection, which will be displayed on the left sidebar. The order is also mimicked in the Collection Page.

  4. Save changes.

Move a Space from one Collection to Another

  1. Login with your admin account > navigate to the top header > click on your profile image > access the Administration

  2. Access the Content section on the left, select the Spaces tab > Find and select the Space that you would like to move to another Collection > click [...] > click Settings. This takes you to the Space Setting page

  3. From the Space settings page, click on Settings from the left-side menu > scroll down and pick the Collection from the suggestion list > Update

Organize the Listing Order of Collections from the Sidebar

Admins can organize the listing order of Collections on the sidebar:

  1. Login with your admin account > navigate to the top header > click on your profile image > access the Administration

  2. Access the Design Studio on the left, select the Header and Sidebar tab

  3. Click on the gear icon beside the Collection Menu to edit

  4. From the Collections Menu:

    • Change the View Style: Simple/Collapsible

    • Change the listing order of collection on the community’s left-side menu: Drag and drop the collections listed under the Collections section

    • Hide or Unhide collections: Turn on/off the toggle in front of each collection

  5. Save the changes.

Related Topics:

Spaces & Collections