Manage Collections for Spaces

Organize Spaces by grouping them under Collections

Collections allow you to group related Spaces into one place, making it easier to organize and manage your site structure. Only admins can create, edit, and manage Collections.

What are Collections?

Collections are folders that contain multiple Spaces. They appear in your left sidebar and help organize your site's structure. Members who have access to at least one Space within a Collection can view that Collection and click on it to see all Spaces within it. Collections are hidden from members who don't have access to any Spaces in that Collection.

Create a new Collection

1. Log in with your admin account.
2. Click your profile image in the top header and select Administration.
3. In the left sidebar, select Design Studio and choose the Spaces tab.
4. Click + Add Collection.
5. Enter the following information:
   • Name: The name displayed in your left sidebar menu.
   • Description: Text displayed when members click on the Collection.
6. Click Create.

Edit a Collection

1. Log in with your admin account.
2. Click your profile image in the top header and select Administration.
3. In the left sidebar, select Design Studio and choose the Spaces tab.
4. Find the Collection you want to edit.
5. Click the [...] menu to the right of the Collection name and select Edit Collection.
6. Update the Name and/or Description as needed.
7. Click Update.

Delete a Collection

Important: Deleting a Collection is permanent. You will not be able to access posts from deleted Spaces. Before deleting a Collection, you must first delete all Spaces within it.

1. Log in with your admin account.
2. Click your profile image in the top header and select Administration.
3. In the left sidebar, select Design Studio and choose the Spaces tab.
4. Find the Collection you want to delete.
5. Click the [...] menu to the right of the Collection name and select Remove Collection.

Organize the listing order of Spaces within a Collection

1. Log in with your admin account.
2. Click your profile image in the top header and select Administration.
3. In the left sidebar, select Design Studio and choose the Spaces tab.
4. Find the Collection you want to organize.
5. Click the [...] menu to the right of the Collection name and select Organize.
6. Drag and drop Spaces to reorder them. This order will appear both in your left sidebar and on the Collection page.
7. Click Save.

Move a Space to a different Collection

1. Log in with your admin account.
2. Click your profile image in the top header and select Administration.
3. In the left sidebar, select Content and choose the Spaces tab.
4. Find and select the Space you want to move.
5. Click the [...] menu and select Settings.
6. From the Space Settings page, click Settings in the left sidebar.
7. Scroll down and select the new Collection from the dropdown.
8. Click Update.

Organize the listing order of Collections in the sidebar

1. Log in with your admin account.
2. Click your profile image in the top header and select Administration.
3. In the left sidebar, select Design Studio and choose the Header and Sidebar tab.
4. Click the gear icon next to the Collection Menu.
5. In the Collections Menu editor, you can:
   • Change the View Style: Select Simple or Collapsible.
   • Reorder Collections: Drag and drop Collections to change their order in the sidebar.
   • Hide or show Collections: Toggle the switch next to each Collection on or off.
6. Click Save.

Related articles

• Create and edit Spaces
• Reorder community Collections on the left-side menu