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 min read

5 Best Confluence Alternatives for A Team Wiki in 2024

Explore the top 5 Confluence alternatives for team wikis in 2024. Discover reliable options for collaborative knowledge sharing and project management.
Written by
Francisco Opazo
Last updated
June 7, 2024

Do you want to build a team wiki, but Confluence feels too complex or expensive for your needs? Some users have expressed frustration with its features, such as the slow search function while typing and complicated note-sharing with the team.

If you’re in doubt, no worries—Confluence is not the only option for creating a team wiki. In this guide, we'll explore the top Confluence alternatives worth considering. These platforms offer intuitive interfaces, quality features, and transparent pricing models, making them great options for teams seeking a more efficient and user-friendly wiki solution.

We'll break down all the features, pricing details, and even what real users say about them. By the end, you'll be sure to find the perfect wiki to keep your team collaborating amazingly.

Why look for Confluence alternatives? 

Confluence is the tool for creating a team wiki with features like real-time collaboration, in-line comments, and customizable privacy settings. While customization is a strong plus, there are downsides to consider.

Firstly, Confluence's interface can be overwhelming for new users. While helpful tutorials exist online, ideally the platform itself should be more intuitive.

Secondly, we’ve found frequent lags and long loading times, which can be frustrating.

If these drawbacks are deal breakers, consider exploring alternative wiki tools.

Build your team wiki with these 5 Confluence alternatives

1. Bettermode 

Bettermode is a modern web app builder with 11 customizable templates, its own CMS for data storage and a forever-free plan. With zero risks, you can create a fully functional website in an hour, even if you have never built one in your life.

bettermode dashboard

Crafting a team wiki with Bettermode couldn't be simpler. Just select a template and customize it the way you want.

bettermode template example

You’ll enjoy user-friendliness with drag-and-drop functionality and one-click customization.

Features 

  • Our built-in CMS removes the need for external imports.
  • 25 customizable templates for various use cases coming soo
  • Sleek designs for both front-end and back-end interfaces.
  • Integrations with over 20 platforms, including Google Analytics, Zapier, and Slack.
  • Customizable content sections and personalize branding 
  • Efficient management of users and multiple team members.
  • API, widgets, knowledge base, moderation tools, and analytics.
  • Content can be translated into over 10 languages.
  • Side-by-side views of block lists, product roadmaps, and project space visualization.

UI/UX

Bettermode has an extremely easy-to-use and beginner-friendly interface. We have focused on keeping the UI/UX similar to WordPress so that non-technical people and newbies will feel comfortable using an entirely new service.

The service works well with tools like Salesforce, Slack, Google Analytics, and more, helping users have all their tools working together in one place.

bettermode ui ux

Pros

  1. Simple and beginner-friendly user interface
  2. Versatile and extensive range of templates to choose from. 
  3. Affordable pricing for quality services
  4. Forever free plan with robust features. 

User rating

Users often mention Bettermode’s incredibly intuitive interface and amazing templates for easy crafting forums, communities, and other websites.

  • G2 rating: 4.6
bettermode user ratings

Pricing 

  1. Free: Build up to 5 websites (limitations apply).
  2. Lite ($24/month): Unlimited members, 3 collaborators, 5 GB storage, 10 spaces.
  3. Pro ($59/month): Unlimited members, 5 collaborators, 25 GB storage, 20 spaces.
  4. Business ($119/month): Unlimited members, 10 collaborators, 100 GB storage, 30 spaces.
bettermode pricingg

2. Notion 

notion dashboard

Notion, a popular task management software, can be used wiki tool for both professional and personal productivity

Just start a new page, organize it with sections and sub-pages, and add company details like benefits and policies. Customize it with your company's logo and cover photo, then add different content types like callouts and tables.

Features

  • Assign tasks and organize the workspace with pages and subpages, akin to folders.
  • Rearrange content effortlessly with drag-and-drop functionality.
  • Create rich text content enriched with images, videos, code snippets, and to-do lists.
  • Access pre-made templates for swift setup.
  • Collaborate with teams in real time, enabling editing, commenting, and sharing features.
  • Use the web clipper to save web content directly to your workspace.
  • Integrate with favorite tools and access on mobile devices.
  • Explore extensive template libraries for enhanced productivity.
  • Customize databases and page layouts to tailor personalized systems.
  • Use a flexible data storage system with a built-in CMS.
  • Ensure data security with non-cloud-based storage.
  • Filter information for convenience.
  • Connect with third-party applications and services via API.

UI/UX

Notion offers an intuitive UI/UX design, though it may seem challenging at first, new users quickly adapt with the help of guides. Its minimalist design puts content front and center, minimizing distractions. From drag-and-drop functions to keyboard shortcuts, Notion's design enables easy task management, team collaboration, and idea brainstorming without external effort.

notion ui ux

Pros 

  1. An intuitive user interface
  2. Quality customer support that responds within 24 hours
  3. Strong and diverse brand community
  4. Strong security system 
  5. 10,000+ templates to choose from

User rating

Overall, users are happy with the services and customization options. 

  • G2 rating: 4.7
notion user ratings

Pricing 

  1. Free: Limited project management features for individual use (think basic note-taking).
  2. Plus ($10/month): Ideal for small teams, with unlimited storage and guests for better collaboration.
  3. Business ($18/month): This plan is designed for companies with multiple teams and offers advanced security and organization features.
  4. Enterprise: Contact Notion for custom plans to fit your specific business needs.

 

notion pricing

3. Softr 

softr dashboard

The Softr Team Wiki template helps teams create a central hub for all company info, like documents, news, and employee profiles. Managers can control access, while employees can easily find what they need. Setting up is easy: register, import the template, and add content from your Airtable.

Features

  • Build customizable forms with text, email, file upload options, and more.
  • Integrate directly with Airtable and other tools to manage your data.
  • Create membership websites, marketplaces, and publish content from Airtable.
  • Collaborate with your team and set permissions within your workspace.
  • Use your own custom domain for a professional brand image.
  • Add a custom code (HTML, CSS, JavaScript) for even deeper personalization (optional).
  • Create an API key to connect your Softr app with other services and automate workflows.

UI/UX

Softr may not offer various layouts and design elements, which could be a drawback for those seeking vibrant and unique designs. However, if you prefer simple and easy designs, Softr could be a good choice.

softr ui ux

Pros

  • Easy to use, no coding needed
  • Fully customizable 

User rating

Users love Softr for its user-friendly no-code platform, seamless integration with Airtable, regular updates, and excellent customer service.

  • G2 rating: 4.8
softr user ratings

Pricing

  1. Free: Create designs for free (limited capabilities). Includes 100 external collaborators (unclear) and 5 internal users.
  2. Basic ($49/month): Access CSS, accommodate 10 internal & 1000 external users, embed apps, and use a custom domain.
  3. Professional ($139/month): Includes charts, calendar, inbox, Kanban project boards, supports 50 internal & 5000 external users, and allows 10 workspace collaborations.
  4. Business ($296/month): Offers organization charts, timelines, SMS logins, handles 100 internal & 10000 external users, provides 15 workspace collaborations, and lets you download mobile apps.
  5. Enterprise: Contact them for custom pricing based on your specific needs.
softr pricing

4. Helpjuice

helpjuice dashoard

Helpjuice lets you build a team wiki in minutes, packed with Q&As, guides, and helpful content. To create a team wiki, start by defining its purpose: whether it's for customer support, onboarding, or project management. 

Then, gather the content you want to include and organize it logically. Decide who will have access and manage contributors, encourage staff involvement, and set guidelines for best practices.

Features 

  • Create articles easily with a drag-and-drop editor.
  • Format your knowledge base for visual appeal with rich text editing.
  • Save time with customizable templates for consistent articles.
  • Find articles fast with a powerful full-text search function.
  • Organize content with categories and tagging for easy browsing.
  • Improve searchability by adding relevant tags to your articles.
  • Provide a branded self-service portal for customers to find answers.
  • Embed your knowledge base directly on your website for easy access.
  • Control access with user permissions for different roles.
  • Collaborate on editing articles with your team.
  • Gather user feedback directly within your content.
  • Improve your knowledge base with user behavior analysis.

UI/UX 

HelpJuice's user interface is beginner-friendly, but it may not meet the needs of larger enterprises with complex inventory management requirements. 

helpjuice ui ux

Pros 

  1. Robust customer support
  2. Great customization options
  3. Helpful guides and FAQs in seconds

User rating

  • G2 rating: 4.5

Users appreciate Helpjuice for its exceptional customer service, customization options, and intuitive user interface.

helpjuice user reviews

Pricing

  • Starter ($120/month): Up to 4 users, includes all features, customer care, and free customization.
  • Run-up ($200/month): Up to 16 users, includes all features, customer care, and free customization.
  • Premium Limited ($289/month): Up to 60 users, includes all features, customer care, and free customization.
  • Unlimited ($659/month): Unlimited users, includes all features, customer care, and free customization.
helpjuice pricing

5. Wiki.js 

wiki.js dashboard

Wiki.js is a project management app that lets you create your own wiki. It's like Wikipedia, but you can install it on your own server and control who can edit and access the content. Wiki.js offers a user-friendly platform for organizing study notes, code snippets, and more in one searchable and collaborative space. 

What sets Wiki.js apart is its use of git repositories to store content, ensuring easy backups and edits.

Features

  • Choose from pre-built templates to get your wiki started fast.
  • Personalize the look and feel of your wiki.
  • Store your wiki information securely.
  • Integrate Wiki.js with other tools for a smooth workflow.
  • Edit content collaboratively with your team.
  • Track changes and revisions to your wiki content.
  • Search your wiki easily with a built-in search function.
  • Embed Google docs and sheets.

UI/UX

Wiki.js focuses on personalized themes and layouts for its UI/UX, allowing users to customize their experience. Whether accessed on desktop or mobile devices, Wiki.js provides a clean and minimalist design for all users.

wiki.js ui ux

Pros 

  1. Robust customer support service
  2. Easy backups and edits 

User rating

Users love Wiki.js for its self-hosting capability, Markdown support, customization options, integrations, and dark mode.

  • G2 rating: 4.2
wiki.js user ratings

Pricing

  1. Freemium: Free plan with limited features (details unavailable).
  2. Premium: Customizable plans with all features. Contact sales for a quote.
wiki.js pricing

Comparison Table

Wix
Alternatives
Public/Private Customization Own CMS/Integrations User-friendliness Best for Pricing
Bettermode Both. Yes Yes Yes All types and levels of businesses. Offers Free account. Others start at $24/ month.
Softr Private. Yes Yes Yes SMBs Offers a free account. Others start at $10/month.
Notion Private. Yes Yes Yes SMBs Offers a free account. Others start at $8/ month.
Helpjuice Private. Yes No Yes Mid-level businesses. Starts from $120/ month.
Wiki.js Public. Yes No Yes SMBs. Offers freemium and Premium plans

Conclusion 

This list offers PM and collaboration tools for various needs and each of these platforms has some great features worth exploring.

However, for a well-rounded option, Bettermode web builder is the best project management software providing the most user-friendly interface, website & app building capabilities, customization options, and its own CMS for maximal data protection.

All this comes with a free plan and affordable paid tiers, making Bettermode a scalable solution for different projects and industries--especially sales and marketing teams.

Get started, it's free!

FAQs 

Which is better: Confluence or Notion?

Overall, Confluence offers more collaboration features and better document management than Notion, making it a better choice for larger teams. However, Notion's simplicity and flexibility may appeal more to individual users or smaller teams.

What is the best Confluence alternative?

Among these 5 project management tools, Bettermode stands out as the best alternative to Confluence. This web app builder can help you make your own websites for any use case in an hour.

Francisco Opazo
Head of Growth & Community, Bettermode

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