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Embedding a Forum: The Ultimate Guide to Maximize Community Engagement

Learn how to enhance customer experience and improve engagement by embedding a forum into your website or app. This guide will show you how to choose the right platform and embed it correctly.
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Last updated
October 23, 2023

Forums are a powerful tool for building online communities. They give users a place to connect with other like-minded people, share ideas, and ask questions about your brand. But if the forum isn’t on your website or app, it can go unnoticed and dwindle in popularity over time. 

Embedding a forum into your website or app is the perfect solution. And with the right setup, it can significantly enhance user experience and build brand loyalty. 

In this guide we'll show you how to get the most out of embedding a forum into your site: From choosing the right platform to making sure it’s embedded correctly. Plus, we’ll discuss some tips on moderating your forum, creating community guidelines, and more. 

Let's get started.

What is an embedded forum?

An embedded forum is a discussion board that’s integrated into an existing website or app. It allows users to take part in conversations without having to navigate away from your site. 

Brands can embed either the entire forum, post, or space throughout their website and app. This is done by placing a block of code into your site’s HTML editor. This code is known as the embed code. When the code is published, the forum is then visible to your visitors. 

Cloudnine, a Bettermode customer, embedded a forum into the bottom of its homepage and other web pages.

Cloudnine community
Forum embedded by Cloudnine

When discussing embedded forums, it’s important to mention standalone forums. 

The distinction between the two is that a standalone forum exists completely separate from a company’s website or app. It’s hosted on its own domain or subdomain that users can access directly. 

A Bettermode customer Condo Control is an example of a brand that provides its users with a standalone forum that has its own subdomain.

Condo Control community
Condo Control Community

Standalone vs. embedded forums: why you need both 

Standalone and embedded forums ultimately serve the same purpose: To provide a space for people to discuss topics and interact with each other. 

However, standalone forums often have more features than embedded ones. They include:

  • Abundance of various types of content in one place that’ll appeal to many users.
  • Design and display the forum exactly how you want it — free from CMS constraints.
  • The entire view of the content hierarchy makes it easy for users to locate specific topics, categories, and posts.

Embedded forums provide features that are a good fit for your website or app. These include: 

  • Easy to access since they don't require users to leave the original site in order to participate in the forum.
  • Leverage user authentication and identity management from the website or application they are built into, allowing for easy access to all existing logins.
  • Integrate different spaces of your forum into relevant web pages to increase sales.

Depending on your company’s goals, either type of forum can be an excellent choice for sparking conversations and cultivating brand loyalty. 

But ultimately, the forums complement each and brands should implement both types. 

5 Benefits of embedding a forum on your website and app

There are various benefits your business will experience by embedding a forum into your website or app. Let’s take a look at five of them.

Increased user engagement 

No matter what industry you’re in or the purpose of your product, embedding a forum into your website or app increases user engagement. Data shows that customers who interact with forums:

  • Feel seen (72%)
  • Feel heard (80%)
  • Provide solutions (90%)
  • Ask questions (83%)

And embedded forums give users an easy way to engage with each other in different ways:

  • Staying up-to-date on the conversations that matter to them 
  • Providing support
  • Offering feedback
  • Having more opportunities to collaborate 

Additionally, an embedded forum contributes to making a website appear more interactive, dynamic, and current — helping customers stay connected to new content posted on-site.

Bettermode's customer, Runna, embedded the community into the mobile app to help the users educate each other and close communication gaps.
Runna community embedded into the mobile app
Runna community embedded into the mobile app

Improved user experience 

Embedded forums allow customers access to its features without having to navigate to a different site. This ensures they have a frictionless experience and can interact with your brand’s forum easily. 

Furthermore, embedded forums often don’t require customers to log in to an additional external account to post — providing convenience and ease of use. 

Increased user retention 

By offering users a direct line of communication to your customers and employees, embedded forums naturally increase user retention. This is because the forum allows them to have their voices heard and get questions answered quickly. Likewise, by embedding your forum’s posts into your site, the answer a user is searching for may already be published — saving time and ensuring customer satisfaction. 

Better community management 

Community management involves four crucial elements: Moderating, engaging, monitoring, and measuring your online forum regularly.

An embedded forum makes this possible. Your community managers can see the common needs, wants, and concerns your users have by reading through the discussion threads as they take place on your website or app — and manage the forum in real time. 

Keep in mind: 66% of users engage in online communities to connect with people who have similar interests. Likewise, 42% of internet users in the U.S. trust community sites more than social media. This means your forum must be properly managed to create a positive community around your product and brand. 

Increased brand awareness and visibility

An embedded forum creates a space for your brand’s online community to discuss its products in an open and productive manner. This leads to positive long-term brand recognition. Indeed, data shows that communities have a 47% positive impact on awareness and branding. 

Not only that, but embedding your forum into the front and center of your website or app allows potential customers to see brand advocates. This conveys a powerful and memorable message that customers are happy with your product.

How to embed a forum on your website 

Embedding a forum into your website is a process. It depends on your website or app — and the spaces of the forum you want to display. 

The following steps will help guide you through the integration.

Choosing the right forum platf​​orm 

Utilizing the right platform will have a major impact on the success of your embedded forum. First and foremost, decide on the features you’ll need to create a forum:

  • Content moderation: Advanced moderation tools that provide community-wide insights on all of your forum’s content. This includes access to full conversation history, profiles, and more. Allowing your moderators to track and act on the content that needs attention.
  • User-Friendly Interface: It’s important for your forum to be easy to navigate, have a short search time, and fulfill the needs of your users with a seamless experience.
  • Customizability: Have full control over the design of your forum with customizations. This includes the font, size of elements, email notifications, images, and more.
  • Integrations: Boost your forum's functionality by connecting it with the tools you already use.
  • Profile: Users can create and edit detailed personal profiles, including their contact information, bio, and the ability to upload images.
  • Private messaging: Users can message others privately, allowing them to discuss topics one-on-one and foster relationships.
  • Single sign-on (SSO): Single sign-on (SSO) allows users to log in using one set of credentials for numerous applications. This is important since users that are already logged in are more likely to contribute to your forum. 
  • Custom URLs for SEO: Create URLs using the title of the thread or the ability to edit URLs.
  • Analytics: Have access to analytics that monitor top performing posts, top contributors, top category, member growth, retention rate, activity over time, and more.
  • Embeddability: The ability to embed all or parts of your forum into your website or app.

Integration options 

There are different ways you can integrate a forum into your website or app. The one you choose will depend on your brand and how you plan on using the forum for your business.

The forum platform you’ve chosen should come with different embedding options. Let’s take a look at the three types Bettermode offers to its customers.

Different layouts for embedding

Embed your forum with Bettermode

If you embed your entire forum, it means your users will see all of its components. Additionally, you can publish it in three different layouts, providing the option to remove or adjust the navigation sidebar or header. Let’s take a look at them.

Default layout

This layout includes the main navigation sidebar and header.

Community layout with a left sidebar and navigation bar
No-sidebar layout 

This layout doesn’t contain the navigation sidebar but includes the header.

No sidebar layout
Community layout without sidebar
Basic layout

This layout doesn’t include the navigation sidebar or header — only the content area. 

Embedding the entire community
Basic layout for embedding

Embed a space from your forum

Bettermode makes it possible to only show a specific part of your forum on a webpage. For example, the image below shows a group of posts from a forum embedded into a pricing page.

It also provides customization options for the space, like removing the header, hiding action buttons, or including like and follow buttons.

Embedding a space
Posts embedded into the web page

Embed a post from your forum

Showcase relevant community posts from your forum on your product pages. You can even select whether to display only the post, replies, or both.

The image below shows the replies a poll received in a forum — embedded into a product page.

Embedding a forum post
Post embedded into a web page

Adding the embed code 

Next, we’ll show how easy it is to embed a forum into your website or app with Bettermode. Let’s take a look at how the magic happens:

How to embed a forum into your web product 

To embed a forum into your web product, you’ll need to use the <iframe> tag. In the image below you can see what it’ll look like in your HTML editor.

IFrame code to embed discussion forum
Embed code for Bettermode community

How to embed a forum in your mobile apps

If you want to embed a forum into your mobile app using Bettermode, you’ll need to use  WebView. This allows you to see and edit web pages inside your application.

Additionally, the code you use to embed your forum into your app will depend on the programming language used to build it. 

Let’s take a look at three different programming languages, and the embed code to use for each of them.

Your Andriod app

If you have an Android app, here are the two embed codes to use for the programming languages Kotlin or Java.

Kotlin code for embedding
Java code for embedding

Your Apple app

If you have an Apple app, here’s the embed code for the programming language Swift.


Swift code for embedding

To embed either your entire community or a part of it (previously mentioned), you’ll need to place specific URLs in a WebView or IFrame (shown above). Have a look at the Getting Started section for more information on how to get these links.

Customizing the forum

Individual customizations can be made to your embedded forum so it’ll match your website or app’s branding. 

Indeed, forum platforms often come with the following diverse range of customizations:

  • Logo & community name
  • Community colors
  • Typography
  • Header 
  • Sidebar 
  • Top-navigation

Additionally, you can customize your forum to only show certain comments and threads so to promote specific topics of discussion. 

With these types of customizations, brands can create an embedded forum that's tailored to their online audience.

Best practices for embedding a forum 

There are certain practices you should follow to get the most out of your embedded forum. Let's take a look at the most important ones.

Community guidelines and rules 

TechRepublic community guidelines

Strict community guidelines and rules should be in place for users to follow while they participate in your embedded forum. They improve communication, avoid conflict, and prevent chaos from happening on your website for other users to see. 

The guidelines must be clear, concise, avoid industry jargon, and let your community members know about:

  • What they can post
  • How they can report violations
  • What kind of questions they can ask
  • Chances to membership policies that affect them
  • Your policies on spam

Remember to place your community guidelines where users can find them. Revisit and edit them as needed to keep community managers and members up-to-date.

Regular moderation 

It is common for online forums to have moderators and managers. Indeed, 88% of organizations have at least one dedicated community manager.

The purpose of moderators is to make the forum a safe and productive place. And since an embedded forum is published on your website, regular moderation prevents bad comments from being seen. Otherwise, negative content can damage your brand’s reputation. 

Sometimes moderators may have to ban members if inappropriate posts are made. This should be done privately through a message — and in a fair and unbiased manner. 

Keep in mind the following qualities when choosing your moderators:

  • How active they are in the community
  • The knowledge they have about your product and brand
  • Previous forum moderating experience

Ultimately, regular moderation should make users feel safe enough to express themselves.

User feedback and engagement 

SuveySparrow forum

Providing a space in your forum for users to leave feedback lets you know how they feel about your product. And since your forum is embedded into your website‚ chances are they’ve already interacted with your brand and can provide truthful and valuable information. This type of feedback can improve your product by pointing out the changes it may need.  

And since studies show 66% of people visit online communities to discover new things — embedded forums are the perfect place to showcase you’ve taken product feedback onboard and implemented it.

Promoting user-generated content 

Having an embedded forum allows brands to leverage user-generated content (UGC) across their website and app. And user-generated content is powerful:

  • 90% of consumers say user-generated content (UGC) influences their decision to make a purchase
  • 75% of users say user-generated content feels more authentic
  • 70% of the time people can distinguish between brand-created content and user-generated content

At the same time, a well-designed and embedded discussion forum encourages people to create user-generated content by discussing their opinions and asking questions


No matter what industry you’re in, taking the time to create an embedded forum for your website or app will increase engagement and deepen relationships with your customers. Simply decide whether you want to embed the entire forum or specific parts. Then, use the correct embed code and paste it into your HTML viewer window. 

With Bettermode you can use one platform to embed a forum across your website or app — and implement customizations so it aligns with your brand. Get started today.

Content marketer

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